100+ Heartfelt Out of Office Message Outlook Examples You Can Copy in 2026

If you’re searching for an out of office message outlook, you’re likely feeling the need to communicate thoughtfully while you’re away. Maybe it’s a vacation, a personal break, or just a busy season, but the right words can make all the difference. A warm, clear, and heartfelt out-of-office message not only informs colleagues but also leaves them feeling respected, cared for, and understood.

This guide offers ready-to-send messages for every occasion, whether professional, emotional, or celebratory. You’ll find examples you can copy, personalize, or even post as part of your professional updates. Each message is crafted to match different moods, audiences, and situations, from casual and friendly to sincere and formal.

By the end, you’ll have a collection of out of office message outlook ideas that are not only functional but truly meaningful, saving you time while keeping your communications heartfelt.

1. Friendly Out of Office Messages

Sometimes, you want to sound approachable and kind while letting others know you’re away. Here are messages that feel warm and personal.

“Hi! I’m currently out of the office but will respond as soon as I return. Thanks for your patience!”
“I’m away from my desk and will be back on [date]. Can’t wait to connect then!”
“Thanks for your message! I’m out of the office enjoying a little break, back soon.”
“Hello! I’m currently offline but will get back to you promptly when I return.”
“I’m away for the moment but your email is important expect a reply on [date].”
“Out of office at the moment, but I’ll catch up with you as soon as I return.”
“Taking a short break to recharge. I’ll reply to emails after [date].”
“Away from my inbox for a bit, but I’ll respond with care when back.”
“I’m away on leave thanks for your understanding, and I’ll reply soon.”
“Out of office alert: I’ll be back on [date]. Looking forward to connecting then!”

2. Professional Out of Office Messages

For a formal or corporate tone, these messages are polite, clear, and reliable.

“Thank you for your email. I am currently out of the office and will return on [date].”
“I’m away from the office with limited access to email. I’ll respond promptly upon return.”
“Your message is received. I’m out of office until [date] and will reply after.”
“Currently unavailable. Please contact [colleague/email] for urgent matters.”
“Out of office: I will review your email when I return on [date].”
“Thank you for reaching out. I’m out and will respond at my earliest opportunity.”
“I am away from work and will be back on [date]. Appreciate your patience.”
“Currently on leave. For immediate assistance, please contact [team/department].”
“I’m out of office. Your message is important, and I’ll get back to you soon.”
“Away from my desk until [date]. I’ll reply to your email as soon as possible.”

3. Vacation Out of Office Messages

Let your contacts know you’re enjoying well-deserved time off with a lighthearted, relaxed tone.

“I’m out of office on vacation until [date]. Can’t wait to reconnect then!”
“Currently taking a break to recharge. I’ll respond after [date].”
“Out of office: I’m soaking up the sun and emails will wait until I return.”
“On holiday! I’ll reply to your email once I’m back on [date].”
“Taking a short escape from work catch you when I return!”
“I’m out enjoying vacation time and will respond after [date].”
“Currently out of office. Thanks for your patience while I recharge!”
“Away on holiday. Emails will be checked on [date].”
“Out of office: Recharging my energy and will reply soon!”
“Vacation mode: On. I’ll respond to your email upon my return.”

4. Emergency/Health-Related Out of Office Messages

When you’re sick or dealing with personal matters, it’s important to communicate with empathy and clarity.

“I’m currently out of office due to health reasons. I’ll reply when possible.”
“Away for personal reasons. Thank you for understanding.”
“Out of office: I’m unwell and will respond as soon as I’m able.”
“Currently unavailable due to health matters. I appreciate your patience.”
“I’m away for personal care. Urgent matters: please contact [colleague].”
“Out of office for medical reasons. I will reply when I return.”
“Thank you for your email. I’m taking time to recover and will respond soon.”
“Away due to illness. Your understanding means a lot.”
“Currently offline for health reasons. I’ll get back to you shortly.”
“Out of office for personal health. Thank you for your patience and support.”

5. Holiday-Themed Out of Office Messages

Perfect for festive times when you want to spread cheer while away.

“Happy holidays! I’m out of office enjoying the season. Back on [date].”
“Wishing you a joyful holiday season! I’ll reply after [date].”
“Out of office for the holidays. See you in the New Year!”
“Season’s greetings! I’m away and will respond when I return.”
“Holiday break: Out of office until [date]. Cheers!”
“Enjoying festive time away from work. I’ll get back to you soon.”
“Out of office celebrating the holidays. Will reply after [date].”
“Away for the holidays thank you for your patience!”
“Happy holidays! Emails will be replied to after [date].”
“Season’s greetings! I’m offline but will respond soon.”

6. Condolence Out of Office Messages

Sensitive situations need empathy and discretion in your message.

“I’m currently away due to a family loss. I’ll respond when I can.”
“Out of office for personal reasons. Thank you for understanding.”
“Currently offline due to bereavement. I’ll reply as soon as possible.”
“I’m away with limited access to email. Thank you for your patience.”
“Out of office: attending a family matter. I’ll respond soon.”
“I’m taking personal time for a loss in the family. Your understanding is appreciated.”
“Away for personal reasons. I will get back to you shortly.”
“Currently unavailable. I appreciate your patience during this time.”
“Out of office due to bereavement. Will reply when possible.”
“Thank you for your message. I’m away attending to a personal matter.”

7. Funny or Quirky Out of Office Messages

For a lighthearted tone, humor can delight while informing.

“I’m out of office, possibly chasing unicorns. Back on [date].”
“Currently away from my inbox. If it’s urgent, hire a magician.”
“I’m off recharging my brain cells. Will reply after [date].”
“Out of office: living life, not checking emails.”
“I’m away, but my inbox misses me too. Will reply later!”
“Currently offline. If it’s urgent, send chocolate.”
“Away on adventure. Emails will be tackled when I return.”
“Out of office: pretending to be on a tropical island.”
“I’m away. If you see me online, it’s probably a glitch.”
“Out of office: too busy enjoying life. Back on [date].”

8. Team or Department Out of Office Messages

Ideal for shared responsibilities or team coverage notifications.

“I’m out of office. For urgent matters, contact [team/colleague].”
“Currently away. [Colleague] can assist in my absence.”
“Out of office until [date]. Team emails monitored by [contact].”
“Away from desk. Please reach out to [team member] if urgent.”
“Out of office: for immediate help, email [team address].”
“I’m currently unavailable. [Colleague] will support you.”
“Away until [date]. Your email will be reviewed by [team].”
“I’m offline. Please contact [colleague] for urgent matters.”
“Out of office: my team is happy to assist while I’m away.”
“Currently away from work. [Team/colleague] can help.”

9. Short and Minimalist Out of Office Messages

Sometimes, less is more simple and concise messages are best.

“Out of office until [date]. Will reply then.”
“Away. Back on [date].”
“Currently offline. Will respond soon.”
“Out of office. Thanks for your patience.”
“I’m away until [date].”
“Out of office. Will reply upon return.”
“Away from inbox. Back [date].”
“Currently unavailable. Response pending.”
“Out of office for a short time.”
“Away. Will be in touch soon.”

10. Customizable Out of Office Templates

These let you add your personal touch while keeping the message polished.

“Hello! I’m away from [date] to [date]. I’ll reply to your message after I return.”
“I’m out of office for [reason]. Thanks for your understanding.”
“Currently away. For urgent matters, contact [colleague].”
“Away on leave. I’ll get back to you as soon as possible.”
“I’m offline from [date]. Look forward to connecting when I return.”
“Out of office: back on [date]. Appreciate your patience.”
“Away for personal reasons. Your message will be addressed shortly.”
“I’m currently away. Feel free to reach out to [colleague] if urgent.”
“Out of office. Replies may be delayed until [date].”
“Hello! I’m away. Thank you for understanding and I’ll respond soon.”

FAQs

Q1: How long should my out of office message be?
A: Keep it short, clear, and polite usually 1–3 sentences.

Q2: Should I mention my reason for being away?
A: Only if comfortable. A brief, professional note works for most situations.

Q3: Can I make my out of office message funny?
A: Yes! Humor is fine for casual contacts or friendly teams but avoid sensitive topics.

Q4: How often should I update my message?
A: Each time your availability changes. Keep it current and accurate.

Q5: Should I include an alternative contact?
A: Yes, for urgent matters this helps maintain smooth communication.

Conclusion

Finding the perfect out of office message outlo o k doesn’t have to be stressful. Whether you want to sound friendly, professional, funny, or heartfelt, this guide offers ready-to-send examples you can personalize instantly. A thoughtful message not only keeps your colleagues informed but also reflects your care and professionalism.

Use these messages to save time, reduce email anxiety, and maintain a warm connection even while you’re away. Share, adapt, or post these messages let your words leave a positive impression. Remember, a simple, heartfelt note can turn an ordinary out-of-office reply into a small moment of kindness for someone reading it.

If you found these touching, explore our heartfelt email messages for more inspiration.

Mark Twain

Mark Twain
Hello there, I’m Mark Twain — though most people knew me as Samuel Langhorne Clemens. I wrote stories like The Adventures of Tom Sawyer and Adventures of Huckleberry Finn, capturing life and humor from old America. Through my words, I tried to show people the truth behind laughter. You can explore more about my writings and life at mymessage.com, where stories still find new readers every day.