I remember the first time I sent an important update in Microsoft Teams and realized it might get lost in the endless stream of messages.
I felt a little panicked what if no one saw it? That’s when I discovered the simple trick to mark a message as important.
Let me walk you through exactly what I did, so you can make sure your messages stand out too, without worrying they’ll get buried in the chat.
1. Urgent Work Updates in Teams
Sometimes your team needs to act fast. Marking messages as important ensures nothing is missed.
💬 Messages:
- Attention team! Please review the report by 2 PM today.
- Urgent: Client meeting rescheduled to 3 PM. Confirm attendance.
- High priority: Update your progress in the tracker by noon.
- Reminder: Submit your timesheets before end-of-day.
- Immediate action required: Server maintenance starts in 30 minutes.
- Heads up: Project deadline is tomorrow. Let’s finalize tasks.
- Critical: Check your emails for client feedback ASAP.
- Please review and approve the document by 1 PM.
- Important: Team sync moved to 11 AM.
- Alert: System outage scheduled tonight. Prepare backups.
2. Team Appreciation Messages
Sometimes important messages are about recognition, not urgency.
💬 Messages:
- Kudos team! Your hard work made this project a success.
- Amazing effort! Each of you went above and beyond.
- Thank you for staying late to finish the task.
- You made a difference today! Proud to work with you.
- Celebrating small wins together is always important.
- Exceptional teamwork! Keep it up.
- Your dedication shines—thank you.
- Grateful for each one of you on this project.
- A special shoutout to the design team for creativity.
- Team spirit matters! Your efforts are noticed.
3. Project Deadlines and Reminders
Marking deadlines as important keeps everyone aligned.
💬 Messages:
- Reminder: Project draft due tomorrow at 5 PM.
- High priority: Complete your sections before Friday.
- Don’t forget: Review the checklist by EOD.
- Important update: Submit design mockups by 3 PM.
- Action required: Approve timelines today.
- Urgent reminder: Client feedback due tonight.
- Heads up: QA report is pending. Check ASAP.
- Critical task: Sync your files before the meeting.
- Alert: Budget report deadline approaching.
- Please prioritize: Testing results due this afternoon.
4. Meeting Notifications
Ensure everyone attends important calls on time.
💬 Messages:
- Meeting alert: Team sync at 10 AM today.
- Important: Client call rescheduled to 2 PM.
- Don’t miss: Project review at 4 PM.
- Heads up: Board meeting starts in 15 minutes.
- Reminder: Weekly check-in tomorrow at 11 AM.
- Urgent: All-hands meeting at noon.
- Action required: Confirm your attendance for tomorrow.
- Important update: Agenda sent for tomorrow’s meeting.
- Note: Meeting link has changed, join here.
- High priority: Meeting outcomes will affect timelines.
5. Celebratory Announcements
Mark messages to share happy news and ensure everyone joins in.
💬 Messages:
- Exciting news! Our project hit all KPIs this month.
- Celebration time: Jane got promoted—congrats!
- Team achievement: Completed milestone ahead of schedule.
- Cheers! Our client gave a glowing review.
- Important: Party in the breakroom at 5 PM.
- Congratulations team! Your hard work paid off.
- We did it! Company exceeded targets.
- Special mention: Team members recognized in newsletter.
- Milestone alert: 1-year anniversary for our project.
- Exciting update: New team member joining today!
6. Urgent Technical Alerts
Technical issues need immediate attention.
💬 Messages:
- System down: Please stop current tasks and check updates.
- Critical bug: Dev team, action required ASAP.
- High priority: Security patch must be installed today.
- Alert: Server maintenance starts in 10 minutes.
- Immediate action: Resolve network outage now.
- Important: Email system temporarily unavailable.
- Heads up: Software update required before tomorrow.
- Attention: Login issues reported. Notify IT.
- Urgent fix: Database error affecting multiple users.
- Critical reminder: Backup your work before maintenance.
7. Feedback Requests
Mark messages as important to ensure responses.
💬 Messages:
- Kindly review: Draft document and share feedback.
- Input needed: Ideas for upcoming campaign.
- Important: Feedback on proposal required today.
- Reminder: Survey responses due by 3 PM.
- Action requested: Approve content before publishing.
- Heads up: Review new guidelines ASAP.
- Critical input needed: Client proposal changes.
- Please prioritize: Suggestions for next sprint.
- Urgent: Feedback on design mockups.
- Don’t miss: Provide comments before deadline.
8. Policy or HR Updates
Important company updates need visibility.
💬 Messages:
- Attention all: New leave policy effective Monday.
- Important update: HR guidelines revised.
- Heads up: Mandatory training this week.
- Reminder: Submit appraisal forms before Friday.
- Policy change: Remote work guidelines updated.
- Action required: Review benefits document.
- High priority: Employee handbook now available.
- Important notice: Safety protocols updated.
- Please read: HR circular sent today.
- Critical update: Code of conduct revisions.
9. Personal Reminders in Teams
Even friendly reminders can be marked as important.
💬 Messages:
- Don’t forget: Team lunch tomorrow at noon.
- Important: Submit RSVP for event today.
- Friendly reminder: Birthday card for Jane in breakroom.
- Heads up: Bring project reports to tomorrow’s meeting.
- Reminder: Update your status in Teams daily.
- Important: Review shared notes before tomorrow.
- Alert: Book meeting room for Thursday.
- Kind reminder: Check messages from HR.
- Note: Submit timesheet today.
- Friendly alert: Team volunteer day next week.
10. Customer-Facing or Client Messages
Mark messages important to ensure timely client responses.
💬 Messages:
- Important update: Delivery schedule revised.
- Action required: Client feedback needed by EOD.
- Critical: Approve contract changes ASAP.
- Heads up: Product launch delayed—notify your team.
- Reminder: Submit invoice by Friday.
- High priority: Review client proposal draft.
- Important notice: Meeting rescheduled.
- Attention: Confirm client approval for next step.
- Critical update: Pricing changes effective immediately.
- Please prioritize: Client request for demo.
Conclusion
Marking a message as important in Teams isn’t just about technical steps—it’s about making your words count. Whether you’re sharing urgent updates, celebrating wins, or asking for feedback, the right message can inspire action, attention, and care.
Use these examples to communicate clearly, warmly, and effectively. Personalize them, adjust the tone for your team, and never worry about being overlooked. When words are marked important, they carry weight, clarity, and urgency, helping your team respond faster and feel more connected.
Remember, in both professional and friendly conversations, a thoughtful, highlighted message can make someone’s day easier, happier, or more productive. Share, adapt, and always make your messages matter.
FAQs
Q1: How do I mark a message as important in Teams?
Click the “! Important” icon while composing a message to highlight it.
Q2: Can everyone see my important message?
Yes, it shows a red exclamation mark to all recipients in the chat or channel.
Q3: Does marking a message as important send a notification?
It does not send extra notifications, but it visually stands out.
Q4: Can I mark multiple messages as important?
Yes, each message can be marked individually. Use this wisely to avoid overuse.
Q5: Does it work in Teams mobile app?
Absolutely! The “Mark as Important” option is available on desktop and mobile.
I’m Jayden Hart, the writer behind MyMessage.com. I share heartfelt messages, quotes, and wishes that help people express emotions and connect through meaningful words.
